The Dickson County Board of Education met in regular session on October 23, 2008, at 7:00 p.m. at the Board of Education office. Phil Buckner, Steve Haley, Ra Ann Hillis, Tim Potter, Sue Story and Kirk Vandivort were present. The meeting opened with a moment of silence and the pledge of allegiance.

#2235 Motion to approve agenda as amended.
Motion was made by Ra Ann Hillis and seconded by Kirk Vandivort to approve the agenda as amended.
Motion carried.

#2236 Motion to approve minutes from September 18, 2008, Regular Board Meeting and October 2, 2008, Called Board meeting.
Motion was made by Kirk Vandivort and seconded by Phil Buckner to approve minutes from September 18, 2008, Regular Board Meeting and October 2, 2008, Called Board Meeting. Motion carried.

Announcements:

• Mr. Chandler updated the Board on the reported MRSA case at CWHS. He read a letter that was sent to GCA Services (present janitorial company) requesting additional cleaning of schools. The bus drivers were notified to bleach seats and other surfaces also.

• Some of the Directors’ have been visiting Tennessee and Kentucky Middle Schools to observe their school plans as well as their technology for a future middle school.
• October 20 – 24, 2008 is “National School Bus Safety and Appreciation Week.” Mr. Chandler provided a school bus pin and wrote a letter to the entire Transportation staff thanking them for the great work that they do.
• Mr. Chandler thanked Eastern Star and Office Depot for school supplies that were recently donated to some of the schools.
• Mr. Chandler stated the report card will be out November 10, 2008, but is embargoed at this time.
• Points of Pride: DCHS – Emily Stark discussed the various club activities for the upcoming week. CWHS – Bryan White discussed upcoming various club activities as well as upcoming sports events.
• TSBA Convention packets are to be distributed to the Board Members that will be attending this years convention.
• Ra Ann Hillis asked for volunteers to create a huge banner for display at the TSBA Convention. DES took on the challenge and created a beautiful and colorful banner for display. Ms. Hillis thanked them for their hard work and creativity.
• SBES was selected for participation in “Weather Day” and it was aired on Channel 4 News.
• Gary Kimmons discussed the monthly building report. He also noted there would be an upcoming surplus auction. Ra Ann Hillis asked that all teachers be notified in regard to any available items that they might can use prior to the auction.
• Mr. Frazier provided the Board Members with a final copy of the Budget for 2008 – 2009.
• The Board asked Mr. Chandler to bring back to them some Architectural Firms for planning for advisement on growth planning and the building program.

#2237 Motion to approve Executive Committee Financial Report which consisted of monthly and quarterly reports.
Motion was made by Phil Buckner and seconded by Steve Haley to approve Executive Committee Financial Report which consisted of monthly and quarterly reports.
Motion carried.

#2238 Motion to approve the following policies on first and final reading:
2.8041 Expense Reimbursements 2.8051 Purchasing Authority 5.1171 Teacher Effect Data Motion was made by Ra Ann Hillis and seconded by Phil Buckner to approve the above policies on first and final reading.
Roll call vote: Haley yes Hillis yes Story yes Buckner yes Potter yes Vandivort yes
yes – 6 no – 0 pass – 0 absent – 0
Motion carried.

PARENTAL CONCERNS:
A concerned parent addressed the Board regarding some hardship NDA students riding the bus with her children as well as other children. She was not in favor of allowing hardship NDA students to ride the school bus to attend school. She wanted the Board to hear her concern prior to voting on policy #6.3190 Alternative School Program. Another concerned parent addressed the board in favor of continuing to allow some hardship NDA students to ride the school bus to attend school. She wanted the Board to hear her concern prior to voting on policy #6.3190 Alternative School Program.

#2239 Motion to approve the following policy on second reading:
2.7023 Fixed Assets Control Procedures Motion was made by Ra Ann Hillis and seconded by Kirk Vandivort to approve the above policy on second reading. Roll call vote: Haley yes Hillis yes Story yes Buckner yes Potter yes Vandivort yes yes – 6 no – 0 pass – 0 absent – 0 Motion carried.

# 2240 Motion to approve to end discussion and call for question in regard to 6.3190 Alternative School Program.
Motion was made by Ra Ann Hillis and seconded by Kirk Vandivort to approve to end discussion and call for question in regard to 6.3190 Alternative School Program.
Roll call vote: Haley yes Hillis yes Story no Buckner yes Potter yes Vandivort yes
yes – 5 no – 1 pass – 0 absent – 0
Motion carried.

#2241 Motion to approve the following policy on second reading:
6.3190 Alternative School Program Motion was made by Ra Ann Hillis and seconded by Kirk Vandivort to approve the above policy on second reading. October 23, 2008 Page 3 of 4
Roll call vote: Haley no Hillis yes Story no Buckner yes Potter yes Vandivort yes
yes – 4 no – 2 pass – 0 absent – 0
Motion carried.

#2242 Motion to approve additional funding of $3,800.00 for an additional survey of Stuart Burns property (to road frontage).
Motion was made by Kirk Vandivort and seconded by Phil Buckner to approve additional funding of $3,800.00 for an additional survey of Stuart Burns property (to road frontage).
Roll call vote: Haley yes Hillis yes Story yes Buckner yes Potter yes Vandivort yes
yes – 6 no – 0 pass – 0 absent – 0
Motion carried.

#2243 Motion to approve to table Land Lease Contract Agreement for Billy Hall until the November Board Meeting and to request that Mr. Hall attend said meeting to answer any questions pertaining to this agreement.
Motion was made by Kirk Vandivort and seconded by Steve Haley to table Land Lease Contract Agreement for Billy Hall until the November Board Meeting and to request that Mr. Hall attend said meeting to answer any questions pertaining to this agreement.
Roll call vote: Haley yes Hillis yes Story yes Buckner yes Potter yes Vandivort yes
yes – 6 no – 0 pass – 0 absent – 0
Motion carried.

#2244 Motion to approve Textbook Adoption Committees:
_____Science – Elementary Schools
_____Science, Health, Consumer Science and Agriculture – Middle & High Schools
Motion was made by Steve Haley and seconded by Phil Buckner to approve Textbook Adoption Committees.
Roll call vote: Haley yes Hillis yes Story yes Buckner yes Potter yes Vandivort yes
yes – 6 no – 0 pass – 0 absent – 0
Motion carried.

#2245 Motion to approve School System Compliance Report.
Motion was made by Ra Ann Hillis and seconded by Steve Haley to approve School System Compliance Report.
Roll call vote: Haley yes Hillis yes Story yes Buckner yes Potter yes Vandivort yes
yes – 6 no – 0 pass – 0 absent – 0
Motion carried.

#2246 Motion to approve Re Zoning plan for Dickson Elementary School to Centennial Elementary School as recommended. Motion was made by Phil Buckner and seconded by Kirk Vandivort to approve Re Zoning plan for Dickson Elementary School to Centennial Elementary School as recommended.
Roll call vote: Haley no Hillis yes Story yes Buckner yes Potter yes Vandivort yes
yes – 5 no – 1 pass – 0 absent – 0
Motion carried.

#2247 Motion to approve Steve Haley, Ra Ann Hillis, Sue Story and Kirk Vandivort as Delegates who will be authorized to vote at the Delegate Assembly during the TSBA Convention.
Motion was made by Tim Potter and seconded by Kirk Vandivort to approve Steve Haley, Ra Ann Hillis, Sue Story and Kirk Vandivort as Delegates who will be authorized to vote at the Delegate Assembly during the TSBA Convention.
Motion carried.

#2248 Motion to suspend the rules to allow a vote on preparation of Quitclaim Deed for sale of Board property on Hortense Road.
Motion was made by Sue Story and seconded by Steve Haley to suspend the rules to allow a vote on preparation of Quitclaim Deed for sale of Board property on Hortense Road.
Motion carried.

#2249 Motion to authorize legal council to prepare Quitclaim Deed for sale of Dickson County Board of Education property to Mr. Frank Williams on Hortense Road for the sum of $500.00 plus fee for preparation of deed document and for the proceeds to be deposited in the capital improvement fund line item account.
Motion was made by Sue Story and seconded by Phil Buckner to authorize legal council to prepare Quitclaim Deed for sale of Dickson County Board of Education property to Mr. Frank Williams on Hortense Road for the sum of $500.00 plus fee for preparation of deed document and for the proceeds to be deposited in the capital improvement fund line item account.
Roll call vote: Haley yes Hillis yes Story yes Buckner yes Potter yes Vandivort yes
yes – 6 no – 0 pass – 0 absent – 0
Motion carried.

#2250 Motion to return to regular session.
Motion was made by Sue Story and seconded by Ra Ann Hillis to return to regular session.
Motion carried.

The meeting adjourned at 9:35 p.m